PERFORMERS

complete list of 2017 performers

SCHEDULE

2017 Performer Schedule

VOLUNTEERS

apply // calendar // more

TICKET INFO

links for purchase // availabilty

Current & Returning Volunteers

Welcome to our updated website! You can now find all the info you need below, including the crew meeting calendar, volunteer handbook, and more!

Thank you!

EFMF Volunteer Team
{Vicki, Marianne & Katie}

Keep your information up to date by logging in to your volunteer profile. To contact your coordinator, use the Contact tab.

Trouble logging in? Contact the Volunteer Office.

2016 handbook

2017 version coming soon!

*Please note that both the Volunteer Handbook and Policy Booklet are required reading. Look over both before heading to the Festival.*

Hard copies will be available at crew meetings. You are not required to print these documents.

new volunteers efmf

ORIENTATION

Once you have been placed on a volunteer crew, we will ask you to schedule a new volunteer orientation session. There are approximately five available dates, but you just need to come to one meeting. All New Volunteer Meetings take place at the Festival Office (10115 97A Avenue), and follow the following schedule:

6:30-7pm - Background checks and photos

7-8pm - Orientation session

In addition to attending a new volunteer orientation, you should also plan to attend your crew meeting to meet your coordinator and fellow volunteers. For most crews, this also serves as badge and t-shirt pickup. A full list of crew meetings is available on our Volunteer Calendar.

If you live out of town or simply cannot make any of the meetings, please contact us directly to make alternate arrangements.

Background Checks for New Volunteers

If you are on a security crew, handling cash or working with vulnerable parties, you may also require a background check. These are completed between 6-7pm at New Volunteer Meetings, and are then forwarded to EPS for processing, as part of the Volunteer Police Information Check Program.

Access, Administration, Airport, Beer Garden (Tix and Bar), Box Office, Family, First Aid, Green Room, Hotel Hospitality, Information, Music & Merch, Nighthawks, Performer Hospitality, Party, Plate, Program Book Sales, Public Gate, Raffle, SASS, Shuttle, All Security Crews

Volunteer Calendar

You must be placed on a crew before attending any meeting. Click here for more info.


Use the 'Week', 'Month' and 'Agenda' tabs to switch views of this calendar.


Click on the event ( the green text ) to bring up meeting details and location.

Badge and T-Shirt Pick up

Where can I get my stuff?

1. Pick up at your crew meeting

For most Festival weekend crews, volunteer badges and t-shirts are distributed at your crew meeting.

Make sure you check the Volunteer Calendar (above) to find out when and where your crew meeting is. It is important that you make every effort to attend your crew meeting, and it is the easiest way to pick up your badge and t-shirt.

Volunteers on pre and post Festival crews (Site, Site Kitchen, Nighthawks, Signage, Special Projects, etc.) should contact their coordinator about badge and t-shirt pick up. Your badge is not required to access the Festival Site prior to Thursday, August 10th.

Enviropower badge pick up and general information, may be found in one of the tabs below.


2. Alternate Badge Pick up

If you are unable to make it to your crew meeting, you must contact your coordinator to get any info you have missed (including your schedule).

Badges (t-shirt info below) are available at the following times at the Festival Office.

If your crew meeting has not been held prior to the dates below, you must pick up at your crew meeting, or make alternate arrangements with your coordinator.

2017

Thursday, August 3 – 3pm-7pm

Friday, August 4 – 3pm-7pm

Tuesday, August 8 – 3pm-7pm

Wednesday, August 9 – 3pm-7pm

Pickup at the Festival Office Main Floor (10115 97A Avenue)


3. Pick up at Volunteer Services

On Thursday, August 10th, remaining are moved to Volunteer Services on the Festival site; They are available for pick beginning at 1pm. Please do your best to pick up your badge prior to Thursday if possible.

  • Take the volunteer shuttle from the Westin or Telus Field and let the driver know you are enroute to pick up your volunteer badge.
  • There is no vehicle access in Cloverdale at this time.
  • Enter via the Volunteer Gate (map) to be escorted to Volunteer Services.

 

T-shirt Pick up

T-shirts are handed out at crew meetings. If you did not make it to your crew meeting, you can get your t-shirt from your coordinator. In most cases, this will happen at your first shift – ask your coordinator!

Other

Please contact Vicki, Marianne or Katie at 780.429.1899, or at volunteers@efmf.ab.ca, if you have any questions.


*Exceptions include pre-Festival crews (Site, Site Kitchen, Nighthawks, Festival Support, Box Office, Signage Manufacturing and Installation, Special Projects) and crews whose meetings were held prior to July.

Volunteers on these crews should contact the Festival Office or their coordinator to find out when and where their items may be picked up.

Teardown

Teardown (August 14-25) is a great way to meet fellow volunteers, and better understand the footprint of the festival site. We ask that new volunteers as well as 50% of returning volunteers complete at least one 3-4 hour teardown shift.

A limited number of volunteers are required for each shift, so only shifts with space available are listed in the form below.

If you have any questions or concerns about teardown, please view the FAQ list at the bottom of this page, or contact volunteers@edmontonfolkfest.org.


**There are various tasks available for teardown. If you have any physical limitations, if you are uncomfortable with particular equipment, or with a particular task, please let the site coordinator assigning tasks at the beginning of your teardown shift know so they may assign you appropriately! 


Sign-up for Teardown Here!

FAQ

What are the teardown requirements?

All new volunteers, and 50% of the festival’s returning volunteers, are required to complete a teardown shift (a 3-4 hour shift). In general though, if you have time after the festival to help with teardown, please do so. If you are unavailable to work a teardown shift, please contact the Volunteer Office to make alternate arrangements.

*Note: talk to your coordinator about teardown. some crews make arrangements to work together as a group, or have special teardown commitments 

What should I bring to teardown?

Make sure you wear closed toed footwear, and comfortable work clothing. You may need a hat and sunscreen or rain gear. Please bring a water bottle or beverage container as they are not provided on site. Keep in mind that there is no secure storage at the Edmonton Ski Club, so we suggest leaving valuables in your vehicle or at home.

Where can I park?

You can park around the neighbourhood (Cloverdale), but please ensure you leave a car length in front and behind you so the residents can still park in front of their homes. Do not park along 96A Street, or along 96 Avenue (the one way that runs along the Ski Club) – Your car will be removed.

Where do I check in?

Once you arrive at the Ski Club, please check in at the Teardown Desk, located inside the ski lodge. From there, they will direct you to a teardown coordinator.

I can’t make my shift – Who do I tell and how do I re-schedule?

If you need to change your shift, please use the signup form and let us know which shift you need to change in the notes section.

What are the shifts?

Morning – 9:00 am – 12:30 pm

Afternoon – 1:00 pm – 5:00 pm

Evening – 5:30 pm – 9:00 pm

Will there be meals on site?

Yes. Volunteers working the morning or afternoon shifts are welcome to join site crew for a meal following their shift. Those working the evening shift are welcome to come early for dinner, but must let those who worked during the afternoon eat first.

A continental breakfast is served during the first week and a half of teardown, but it is very limited. We encourage you to eat breakfast beforehand, especially as teardown nears the end and site kitchen is tearing down ad packing up.

Can I do more than one shift?

Yes! Feel free to sign up for additional shifts.

Can I cover my friend’s shift?

Yes! Just let us know who you are covering for when you sign in, so we can credit them as ‘completed teardown’.

Fence Day – July 29, 2017

If you would like to help out with Fence Day (the day the Festival takes over Gallagher Park) on Saturday, July 29, 2017, please sign up via the link below. Remember that Fence Day in not a replacement your teardown time commitment.

Vehicle Training

EnviroPower

General Information

The Enviropower crew cleans the hill before the Festival begins each day. This crew consists of children between ages 12 to 15 and is supervised by experienced adult crew leaders.

Enviropower volunteers may apply as youth volunteers online. If you are unable to apply online, please contact us directly.

Volunteers on this crew must be the children of – or sponsored by – a current EFMF volunteer in good standing; This person must be an adult (18+). The Volunteer Office approves all youth sponsors prior to placement.

Schedule and Orientation

The shift times for Enviropower are as follows (time for lunch is incorporated into these shifts)

Friday: 9:30am to 1pm
(Meet in dining area by Kitchen Gate for orientation and t-shirt hand out)

Saturday: 8am – 1pm

Sunday: 8am – 1pm

Monday: 9:30am – 1pm

 

 

 

  • Please be sure to eat breakfast before your shift.
  • Make sure you bring a mug/container (no glass) for water and juice from the Festival Kitchen.
  • Bring rain gear (you may store belongings at Volunteer Services during their hours of operation).
  • There is no overnight storage of belongings.
Badge & T-shirt Pick up

Parents/Sponsors may pick up badges for Enviropower volunteers at their own crew meetings (if your crew meeting is August 3rd or later, see pick up times below). Please keep in mind that Enviropower does not meet before the Festival.

Orientation (and t-shirt distribution) happens at 9:30am on Friday morning in the Volunteer Dining area, located behind the Production Office/Edmonton Ski Club building.

If you are unable to pick up Enviropower badges at your crew meeting, they may also be picked up at the Festival Office (10115 – 97a Ave) during the following times:

Pickup at the Festival Office Main Floor (10115 97A Avenue)

2017

Thursday, August 3 – 3pm-7pm

Friday, August 4 – 3pm-7pm

Tuesday, August 8 – 3pm-7pm

Wednesday, August 9 – 3pm-7pm

Remaining badges are moved to Volunteer Services for pick up beginning Thursday, August 10. Keep in mind that Volunteer Services does not open until 1pm on Thursday and Friday.

About the Don Snider – Go Wildly Forward Scholarship

 

 

The Don Snider "Go Wildly forward" Scholarship is an Edmonton Folk Music Festival (EFMF) program that recognizes and honours EFMF volunteers who demonstrate, through their actions and attitudes, a positive motivation to be engaged meaningfully in the community and the world at large. Persons selected will have a spirit of adventure, a desire to communicate, and a willingness to share their knowledge and experience with others. Don Snider embodied these qualities over 40 years of working in the Arts, as Production Manager of the EFMF, and travelling the world.

The number, term, or value of the awards may vary dependent on the applications received. However, the committee expects one deserving post-secondary student will receive a Don Snider “Go Wildly Forward” Scholarship in 2017. The award is expected to be a two year commitment of $5,000 each autumn.

Applicants must:

  • Be in good volunteer standing with the Festival for at least two years (these do not have to be consecutive)
  • Intend to pursue a program of study leading to a recognized licence, certificate, diploma,undergraduate or professional degree

Strong applications will emphasize the applicant’s:

  • maturity and a commitment to their studies
  • motivation to be engaged meaningfully in their community and the world at large
  • studies as a part of a strong plan to move wildly forward
  • willingness to share their knowledge and experience with others
  • financial need and what difference an award will make in allowing them to move wildly forward
  • spirit of adventure

*The 2018 application will be available March 1, 2018.*

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