Once you have been placed on a volunteer crew, we will ask you to schedule a new volunteer orientation session. There are approximately five available dates, but you just need to come to one meeting. All New Volunteer Meetings take place at the Festival Office (10115 97A Avenue), and follow the following schedule:
6:30-7pm - Background checks and photos
7-8pm - Orientation session
In addition to attending a new volunteer orientation, you should also plan to attend your crew meeting to meet your coordinator and fellow volunteers. For most crews, this also serves as badge and t-shirt pickup. A full list of crew meetings is available on our Volunteer Calendar.
If you live out of town or simply cannot make any of the meetings, please contact us directly to make alternate arrangements.
Background Checks for New Volunteers
If you are on a security crew, handling cash or working with vulnerable parties, you may also require a background check. These are completed between 6-7pm at New Volunteer Meetings, and are then forwarded to EPS for processing, as part of the Volunteer Police Information Check Program.
Access, Administration, Airport, Beer Garden (Tix and Bar), Box Office, Family, First Aid, Green Room, Hotel Hospitality, Information, Music & Merch, Nighthawks, Performer Hospitality, Party, Plate, Program Book Sales, Public Gate, Raffle, SASS, Shuttle, All Security Crews
You must be placed on a crew before attending any meeting. Click here for more info.
Use the 'Week', 'Month' and 'Agenda' tabs to switch views of this calendar.
Click on the event ( the green text ) to bring up meeting details and location.
Badge and T-Shirt Pick up
Teardown (August 14-25) is a great way to meet fellow volunteers, and better understand the footprint of the festival site. We ask that new volunteers as well as 50% of returning volunteers complete at least one 3-4 hour teardown shift.
A limited number of volunteers are required for each shift, so only shifts with space available are listed in the form below.
If you have any questions or concerns about teardown, please view the FAQ list at the bottom of this page, or contact firstname.lastname@example.org.
**There are various tasks available for teardown. If you have any physical limitations, if you are uncomfortable with particular equipment, or with a particular task, please let the site coordinator assigning tasks at the beginning of your teardown shift know so they may assign you appropriately!
All new volunteers, and 50% of the festival’s returning volunteers, are required to complete a teardown shift (a 3-4 hour shift). In general though, if you have time after the festival to help with teardown, please do so. If you are unavailable to work a teardown shift, please contact the Volunteer Office to make alternate arrangements.
*Note: talk to your coordinator about teardown. some crews make arrangements to work together as a group, or have special teardown commitments
Make sure you wear closed toed footwear, and comfortable work clothing. You may need a hat and sunscreen or rain gear. Please bring a water bottle or beverage container as they are not provided on site. Keep in mind that there is no secure storage at the Edmonton Ski Club, so we suggest leaving valuables in your vehicle or at home.
You can park around the neighbourhood (Cloverdale), but please ensure you leave a car length in front and behind you so the residents can still park in front of their homes. Do not park along 96A Street, or along 96 Avenue (the one way that runs along the Ski Club) – Your car will be removed.
Once you arrive at the Ski Club, please check in at the Teardown Desk, located inside the ski lodge. From there, they will direct you to a teardown coordinator.
If you need to change your shift, please use the signup form and let us know which shift you need to change in the notes section.
Morning – 9:00 am – 12:30 pm
Afternoon – 1:00 pm – 5:00 pm
Evening – 5:30 pm – 9:00 pm
Yes. Volunteers working the morning or afternoon shifts are welcome to join site crew for a meal following their shift. Those working the evening shift are welcome to come early for dinner, but must let those who worked during the afternoon eat first.
A continental breakfast is served during the first week and a half of teardown, but it is very limited. We encourage you to eat breakfast beforehand, especially as teardown nears the end and site kitchen is tearing down ad packing up.
Yes! Feel free to sign up for additional shifts.
Yes! Just let us know who you are covering for when you sign in, so we can credit them as ‘completed teardown’.
Fence Day – July 29, 2017
If you would like to help out with Fence Day (the day the Festival takes over Gallagher Park) on Saturday, July 29, 2017, please sign up via the link below. Remember that Fence Day in not a replacement your teardown time commitment.
The Enviropower crew cleans the hill before the Festival begins each day. This crew consists of children between ages 12 to 15 and is supervised by experienced adult crew leaders.
Enviropower volunteers may apply as youth volunteers online. If you are unable to apply online, please contact us directly.
Volunteers on this crew must be the children of – or sponsored by – a current EFMF volunteer in good standing; This person must be an adult (18+). The Volunteer Office approves all youth sponsors prior to placement.
Schedule and Orientation
The shift times for Enviropower are as follows (time for lunch is incorporated into these shifts)
Friday: 9:30am to 1pm
(Meet in dining area by Kitchen Gate for orientation and t-shirt hand out)
Saturday: 8am – 1pm
Sunday: 8am – 1pm
Monday: 9:30am – 1pm
- Please be sure to eat breakfast before your shift.
- Make sure you bring a mug/container (no glass) for water and juice from the Festival Kitchen.
- Bring rain gear (you may store belongings at Volunteer Services during their hours of operation).
- There is no overnight storage of belongings.
Badge & T-shirt Pick up
Parents/Sponsors may pick up badges for Enviropower volunteers at their own crew meetings (if your crew meeting is August 3rd or later, see pick up times below). Please keep in mind that Enviropower does not meet before the Festival.
Orientation (and t-shirt distribution) happens at 9:30am on Friday morning in the Volunteer Dining area, located behind the Production Office/Edmonton Ski Club building.
If you are unable to pick up Enviropower badges at your crew meeting, they may also be picked up at the Festival Office (10115 – 97a Ave) during the following times:
Pickup at the Festival Office Main Floor (10115 97A Avenue)
Thursday, August 3 – 3pm-7pm
Friday, August 4 – 3pm-7pm
Tuesday, August 8 – 3pm-7pm
Wednesday, August 9 – 3pm-7pm
Remaining badges are moved to Volunteer Services for pick up beginning Thursday, August 10. Keep in mind that Volunteer Services does not open until 1pm on Thursday and Friday.
Volunteer Photo Contest
How to Enter
Submit photos of your EFMF volunteer experience by posting them on Instagram, Facebook or Twitter with the hashtag #iVolunteerEFMF
- Only active 2017 volunteers in good standing are eligible.
- Winners will be selected by the volunteer office (*Hint: impress us with great pictures of volunteers at work!).
- Please do not tale pictures of festival performers in private areas such as shuttles or backstage.
- Please make sure to get permission before taking pictures of other people.
- Submission deadline. August 17, 2017. Winners are announced the week of August 21, 2017.
- Prizes include various festival merch, vouchers to local businesses, and much more!