Current & Returning Volunteers
Once you have been placed on a volunteer crew, we will ask you to schedule an on-site new volunteer orientation session in the few days before the festival. You can sign up for a session at MyVolunteerPage.com under the Opportunities tab.
In addition to attending a new volunteer orientation, you should also plan to attend your crew meeting to meet your coordinator and fellow volunteers. For most crews, this also serves as badge and t-shirt pickup. A full list of crew meetings is available on our Volunteer Calendar.
If you live out of town or simply cannot make any of the orientation times, please contact us directly to make alternate arrangements.
Background Checks for New Volunteers
If you are handling cash or working with vulnerable parties, you may also require a background check. Information checks are moving online in 2023. You will receive more information via email once placed on a crew that requires a background check.
Crews that require a background check: Accessibility, Administration, Admin Access, Box Office, Enviropower (leaders), Face Painters, Family, Festival Liaison, Front of Stage Safety, Hotel Hospitality, Information, Music & Merch Access, Performer Hospitality (Green Room & Reception), Nighthawks, Perimeter Support (leaders), and SASS (Sales & Service Staff).
Badge and T-Shirt Pick up
Teardown (August 14-28, 2023) is a great way to meet fellow volunteers, and better understand the footprint of the festival site. We ask that new volunteers as well as 50% of returning volunteers complete at least one 3-4 hour teardown shift.
Teardown sign up is now available via MyVolunteerPage.com! Sign into your MyVolunteerPage.com account and then select the "Opportunities" menu, select "Opportunity List" from the dropdown and scroll down to click on Teardown. Select a date that works for you!
If you need to make a change to a shift, you will need to click on the Schedule tab and then click Remove on the date you need to change.
If you have any questions or concerns about teardown, please view the FAQ list at the bottom of this page, or contact firstname.lastname@example.org.
**There are various tasks available for teardown. If you have any physical limitations, if you are uncomfortable with particular equipment, or with a particular task, please let the site coordinator assigning tasks at the beginning of your teardown shift know so they may assign you appropriately!
All new volunteers, and 50% of the festival’s returning volunteers, are required to complete a teardown shift (a 3-4 hour shift). In general though, if you have time after the festival to help with teardown, please do so. If you are unavailable to work a teardown shift, please contact the Volunteer Office to make alternate arrangements.
*Note: talk to your coordinator about teardown. some crews make arrangements to work together as a group, or have special teardown commitments
Make sure you wear closed toed footwear, and comfortable work clothing. You may need a hat and sunscreen or rain gear. Please bring a water bottle or beverage container as they are not provided on site. Keep in mind that there is no secure storage on site, so we suggest leaving valuables in your vehicle or at home.
Parking is available in the Cloverdale neighbourhood pre/post Festival. Allocated festival parking is available along 96 Ave, but you can also park in the neighbourhood at least a block away from site leaving a car length in front and behind you. There is no parking available in the Muttart Conservatory lot, and vehicles may be ticketed.
Once you arrive at the Ski Club, please check in at the Production Office, located in the trailers next to Stage 5. From there, they will direct you to a teardown coordinator.
If you need to change your shift, please head to the Schedule tab in your MyVolunteerPage.com account and cancel your original shift. You can sign up for a new shift in the Opportunities section. Please note that only available time slots will appear for you to sign up.
Morning – 9:00 am – 12:00 pm
Afternoon – 1:00 pm – 5:00 pm
Evening – 6 pm – 9:00 pm
Yes. Volunteers working the morning or afternoon shifts are welcome to join site crew for a meal following their shift. Those working the evening shift are welcome to come early for dinner, but must let those who worked during the afternoon eat first.
A continental breakfast is served during the first week and a half of teardown, but it is very limited. We encourage you to eat breakfast beforehand, especially as teardown nears the end and site kitchen is tearing down ad packing up.
Yes! Feel free to sign up for additional shifts.
Yes! Just let us know who you are covering for when you sign in, so we can credit them as ‘completed teardown’.
Take Over the Park Day
If you would like to help out with Take Over the Park Day (TOP) (formally Fence Day, Play in the Park) (the day the Festival takes over Gallagher Park) please sign up via MyVolunteerPage.com. Play in the Park Day is on July 29th from 9AM - 1PM. To sign up, login to your Volunteer Profile, click on the "Opportunities" menu, select "Opportunity List" from the dropdown and scroll down to click on "Take Over the Park Day".
The Enviropower crew cleans the hill before the Festival begins each day. This crew consists of children between ages 12 to 15 and is supervised by experienced adult crew leaders.
Enviropower volunteers may apply as youth volunteers online. If you are unable to apply online, please contact us directly.
Volunteers on this crew must be the children of – or sponsored by – a current EFMF volunteer in good standing; This person must be an adult (25+). The Volunteer Office approves all youth sponsors prior to placement.
Schedule and Orientation
The shift times for Enviropower are as follows (time for lunch is incorporated into these shifts)
Friday, Aug 11: 9am to 1pm
(Meet in dining area by Kitchen Gate for orientation and t-shirt hand out)
Saturday, Aug 12: 8am – 1pm
Sunday, Aug 13: 8am – 1pm
Monday, Aug 14: 9:30am – 1pm
- Please be sure to eat breakfast before your shift.
- Make sure you bring a mug/container (no glass) for water and juice from the Festival Kitchen.
- Bring rain gear (you may store belongings at Volunteer Services during their hours of operation).
- There is no overnight storage of belongings.
Badge & T-shirt Pick up
Parents/Sponsors may pick up badges for Enviropower volunteers at their own crew meetings. Please keep in mind that Enviropower does not meet before the Festival.
Orientation (and t-shirt distribution) happens at 9:30am on Friday morning in the Volunteer Dining area, located behind the Edmonton Ski Club building.
If you are unable to pick up Enviropower badges at your crew meeting, they may also be picked up at the Festival Office (10115 – 97a Ave) during the following times:
Pickup at the Festival Office Main Floor (10115 97A Avenue)
August 3 & 4: 2pm - 7pm
August 8 & 9: 2pm - 7pm
Remaining badges are moved to Volunteer Services for pick up beginning on the Thursday of the festival. Keep in mind that Volunteer Services does not open until 1pm on Thursday and Friday.