For Coordinators

Hey Crew Coordinators,

Find links to forms, as well as deadlines, below. The Volunteer Calendar is available in the Current Volunteers section of the website (scroll down to the appropriate tab).

As always, contact us with questions.

T-shirt orders

Deadline: 2020 dates to come. 

We created this document to help you pull your crews t-shirt sizes from Better Impact. 

Parking and Temporary Access Requests

Deadline: 2020 dates to come.

*Please note that Cloverdale parking and vehicle access passes are issued at the discretion of the Access Manager and will ONLY be granted if absolutely necessary. Volunteer parking is available in Telus Field.

Site Requests and Purchase Requests

Deadline: 2020 dates to come.

The Site Request Form ( PDF or Excel ) can be sent to Geoff Frisby at

Communications Requests

If you need to make changes to last years radio requests please contact the Site Office directly (

We accept limited requests for crew cellphones. Contact the Volunteer Office at or 780-466-3669 to reorder or for any questions. 

Platter Request Form

The Festival Kitchen has limited resources. Platters should only be requested if absolutely necessary, and must be approved by the Kitchen Manager!

Please email completed forms to Glenda at

Signage Requests

Deadline: 2020 dates to come.

Be as descriptive as you can with your signage requests. Remember that signage in your area - specific to your crew - is your responsibility. Ensure you arrange for pick up and post-festival storage with the Signage Installation crew.

Crew Meeting Planner and Handout

Use this as needed. It is suggested but not required, and is simply a template.

Planner and Handout (Word DocPDF)

Teardown sign up

Please sign up and encourage volunteers to sign up prior to the Festival!

Here is how to sign up:

Log into my to sign up for Teardown and Play in the Park Day shifts. Once you are logged into your account click on the Opportunities tab.

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Coordinator Reports

Let us know how things went, and what you anticipate in 2020.

Deadline: Friday, October 11th, 2019